AI meeting minutes, drafted from the recording
Minutes are the meeting's official memory, and writing them is nobody's favorite job. Klang records the meeting, transcribes it, and drafts minutes with a summary, decisions and action items. You review, adjust and send.
01
From meeting to minutes in three steps
Nobody has to type during the meeting, and nobody has to reconstruct afterwards what was actually decided.
- Capture the meeting: Klang's assistant joins Google Meet, Teams or Zoom, the mobile app records in the room, or you upload a file afterwards.
- Klang transcribes, separates the speakers and drafts the minutes: a summary, the decisions written as outcomes, and the action items with next steps.
- You read the draft against the transcript, adjust where needed and send. The full record stays available, every sentence linked to the moment it was said.
02
What belongs in the minutes
Useful minutes answer three questions: what was discussed, what was decided, and who does what by when. The draft is built on exactly that:
- A summary of the meeting in a few paragraphs
- Decisions, phrased as results rather than retold discussion
- Action items with owners and deadlines
- The full transcript with speaker labels, for when the exact wording matters
03
For boards, councils and formal meetings
The more formal the meeting, the more the minutes matter, and the more the exact wording matters. With every sentence linked to the recording, a disputed point is settled by listening, not by memory.
Klang is used for exactly this kind of record by public organizations, including Sweden's parliament and several city governments. For meetings with a fixed agenda structure, the AI draft supplies the content and your template keeps the form.
04
Recording meetings, done right
Meetings contain personal data, so two things belong together: tell participants the meeting is recorded and why, and choose a tool that handles the data properly.
Klang processes all data in Europe, offers a data processing agreement, never uses your conversations to train AI, and is ISO 27001:2022 certified. On-premise installation is available where recordings must not leave your own network.
Minutes by hand or with AI?
Both produce minutes. The difference is who works during the meeting and how much record you have afterwards:
| By hand | With AI (Klang) | |
|---|---|---|
| During the meeting | The minute-taker types and only half participates | Everyone participates, the recording runs |
| After the meeting | Sort notes, reconstruct decisions, write it up | Review the draft, adjust, send |
| Exact wording | Only what was written down | Full transcript, every sentence linked to the audio |
| Finding it later | Depends on filing and discipline | All meetings searchable in one place |
| Consistency | Depends on who takes the minutes | Same structure every time, you stay in control |
An AI draft does not replace review: check decisions and responsibilities before the minutes go out.
What the draft looks like
An excerpt from automatically drafted minutes after a team meeting:
The team reviewed the launch status and adjusted the timeline. Open questions concern the customer feedback from the interviews.
The launch moves to 2 September. Anna shares the updated plan with the team by 16 August.
Erik compiles the feedback from the customer interviews and presents it at the next meeting. Due: 19 August.
More than minutes
Every meeting becomes searchable knowledge
The minutes are the start. In Klang you search across all your meetings, ask questions about what was said and schedule recurring analyses, with sources pointing at the exact moment in the conversation.
- Draft minutes with summary, decisions and action items
- Transcription in 40+ languages with automatic speaker separation
- All meetings searchable in one place
- Data processed in Europe · ISO 27001:2022 certified · no AI training on your data
Used daily by parliaments, city governments and law firms
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Frequently asked questions
How does AI write the meeting minutes?
Klang transcribes the recording, separates the speakers, and drafts minutes with a summary, decisions and action items. You review the draft and adjust it before sending, with the full transcript alongside for verification.
Does it work with Teams, Zoom and Google Meet?
Yes. Klang's assistant can join and record digital meetings in all three, and you can also upload recording files afterwards. In-person meetings are recorded with the mobile app.
Is this GDPR compliant?
Klang processes all data in Europe, offers a data processing agreement, never uses your conversations to train AI and is ISO 27001:2022 certified. Informing participants that the meeting is recorded remains your responsibility.
Can I keep our minutes template?
Yes. For formal bodies with a fixed structure, the AI draft supplies the content: summary, decisions and action items, and you keep your template's form. You can export minutes and transcripts and reuse them in your usual format.
What does it cost?
You can start for free, no credit card needed. What the free plan includes and what the paid plans cost is on the pricing page.